Information

How do I access my list of contacts in Google Apps?

In your Google Mail window, click the red drop arrow to the left of Mail and choose Contacts from the list. 

Or click Contacts on the top menu bar above your email.

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Importing Contacts 

How do I move my Thunderbird contacts to Google Contacts?

Instructions for exporting your contacts from Thunderbird and importing them into your SU Google account can be found Moving Your Thunderbird Contacts to Google Contacts.

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Finding Contacts 

Will I be able to find addresses of contacts when I'm composing an email message or inviting people to a meeting?

Yes! Google Apps has autocompletion which means when you begin typing in a name of the person in the To: or CC: or BCC: areas when composing an email message, a list begins to build of all the entries in your Contacts that match what you have entered. This also includes all the students, faculty and staff at Southwestern! To narrow down the number of choices, enter in more characters. For example, Maria may be too general while entering Maria T narrows down the choices. Upper and lower is not important - just spelling!

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Can I see a list the people in our Southwestern directory?

Yes! All of the students, faculty and staff are located in the Directory group contact in your Contacts.

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Adding Contacts 

Is there a way to automatically add new contacts based on people with whom I've corresponded?

Yes. Whenever you send an email message to someone outside of Southwestern that is not in your Contacts, the Google Apps contact manager adds that persons email address to your Other Contacts contact group. You can add people in your Other Contacts group to another contact group. In Contacts, click Other Contacts on the left. Select the addresses you want to add to a contact group, click the Groups image above the address list, select the group or groups and click Apply. You can also create a new contact group from the selected contacts by choosing Create new.

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Can I add a contact that's in the Directory contact group to My Contacts or another contact group?

Yes. In Contacts, click Directory on the left. Select the addresses you want to add to a contact group, click the Groups image above the address list, select the group or groups and click Apply. You can also create a new contact group from the selected contacts by choosing Create new. Contacts may be in more than one contact group

Note: Your contact groups are only visible to you.

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Creating Contact Groups

Can I create my own mailing lists in Google Apps?

Yes! Mailing list type functions are done with Contact Groups. To send an email to your contact group, begin typing in the name of the group in the To:, CC: or BCC: areas, and matching names and groups will appear in a list to choose from;


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Can I add and remove members from my contact groups?

Yes, you can edit a contact group to add or remove members at any time. Select the address or addresses of the people you want to add to a contact group, click the Groups image above the address list, select the group or groups and click Apply. To remove a person or person from a contact group or groups, remove the checkmark next to the group you want them to no longer be a member and click Apply.

To remove a person from your contact group or groups, you can also click on the name of the person in your contacts and the list of the groups they are a member of are displayed below their name area. To remove them from a contact group, click on the drop arrow to the right of the contact group name and select Remove from this group