You can easily export your Meeting Maker calendar and import it to Google Calendar yourself, following the instructions below.
To change the default time zone and other settings, follow these steps:
Yes, by default, Google Calendar displays a pop-up reminder 10 minutes before an event. You change the reminder time by editing the settings for your calendar.
To receive event reminders, you may need to modify your notification options. Information about setting reminders may be found at: Customize your notifications
Yes, you can specify a custom number of days. Go to Settings and in the General area, select the number of days or weeks in the Custom view drop down menu options.
Yes. These two options are available at:
Yes, you can view two time zones in Google Calendar. To add another time zone to your calendar view, go to Settings. In the General area under Your current time zone, click Show an additional time zone and choose the other time zone. You can choose to label the time zone displays on your Calendar. Click Save when done.
Yes, we've added all the bookable resources to Google Calendar. In your invitation, click the Check guest and resource availability link. In the Find a Time window that appears, you can search for a resource or browse the list of resources.
Yes, you can invite any mailing list (group) in our corporate directory to a meeting. Each member of the group will receive an email invitation. Note, however, that the email invitation won’t show all the members of the group. Also, the group members will appear in the invitation on each attendee’s calendar only if you have permission to view the group’s member list.
Yes, you can send meeting invitations to any email address.
Yes, you can. By default, notifications are turned off. But you can turn reminders on, and choose whether to receive a pop-up notification or an email notification:
Yes, open the event details to see who has accepted your invitation.
The maximum number of invitees is 500.
Yes, Google Calendar fully supports recurring meetings. To set one up, in your meeting invitation, select an option in the Repeats drop-down list.
As the meeting host, can I change the schedule by dragging the meeting to a new time on my calendar?
Yes, if you drag the meeting to another time, Google Calendar will ask you if you want to notify your guests.
Your past events remain on your calendar forever, unless you delete them. If you want to view past events, make sure you wait a few seconds for Google Calendar to retrieve them for the date you select.
Yes, but only if you don't let attendees edit the invitation (don't select the Guests can modify event check box). Note that, as the host, you always can edit the invitation, the links won't appear as "live" on your own calendar. However, you'll see the live links in the event confirmation message you receive.
To create a link to a website in the event description, simply type the URL, such as http://www.google.com.
You can also create linked text by using HTML tags. For example, to create the link Product Info, you would use HTML code in the format <a href="www.some-url.com">Product Info</a>. If the HTML code is valid, Google Calendar hides the HTML when you save the event (but shows the text "Product Info"). It then creates the link in the invitation that attendees receive.
Yes. Open the instance that you want to edit, make your changes, and click Save. Google Calendar then asks you whether you want to apply your changes to just the selected meeting, all meetings, or all meetings moving forward.
Yes, Google Calendar has privacy settings. In the event details, select Private so only others with Make changes to events privileges (or higher) for your calendar can see the event and its details.
Yes, you can attach files to a meeting invitation by adding links to documents in your Google Docs directory. For example, you can create a document in Google Docs, and then add a link to it in your invitation. Or, you can upload many types of files -- such as Microsoft Office and PDF documents -- to Google Docs. Google Docs generates a URL for the uploaded file, which you can then add to your invitation.
Here are a few other ways to add file attachments to your meeting invitations:
Alternative 1: Schedule the meeting, and then send the attachment in a separate email message.
Alternative 2: Post the document on the intranet and add a link to a document in your meeting invitation.
Alternative 3: Schedule the meeting through Gmail: Compose a new email message addressed to your attendees, add the attachment, and then click Invitation. Next, enter details about your meeting and send your invitation. Note that if you want to book a room for your meeting, you’ll first need to create a separate invitation on your calendar. Once the room is booked, you can add the room to your email message and send the invitation.
Yes, you'll still get the attachment in the email invitation you receive. However, the attachment won't appear in the event on your calendar.
By default, your calendar is shared with everyone within Southwestern, and they can see your calendar's free/busy information only. However, you can turn off calendar sharing.
If you share your calendar with everyone you can specify whether they can see only free/busy information or all event details. You can also share your calendar with specific people and can give them one of the following levels of access:
If I want to access another employee's calendar, such as my manager, does that person need to give me permission?
Yes, if you want to access another employee's calendar, that person must give you permission, by editing the settings for the calendar.
If someone shares his or her calendar with me, can I receive notifications when attendees accept invitations to that person's events?Yes, you can set up notifications for a shared calendar. However, by default, notifications are turned off. Here's how to turn them on:
Yes, you can hide the calendar by clicking it in your list of calendars on the left of your calendar view.
Not directly, but there's an easy workaround. First, open the invitation and, under Are You Coming?, select Maybe. Then do one of the following:
Yes, if the meeting host selected the option to allow guests to invite others. If so, in your meeting invitation, click Add guests, type the address to which you want to forward the invitation, and then click Save. Google Calendar will ask you if you want to send an invitation to the new guest. The new guest will then always receive updates to the meeting from the host. Note that the meeting host is notified by email that you invited another attendee.
If someone outside of Southwestern sends me an invitation from another type of calendar, can I accept the invitation on my Google calendar?
Yes, in most cases, you can. If possible, Google Calendar inserts an Add to Calendar link in the invitation. Simply click the link, and the invitation is added to your Google calendar. Otherwise, if the invitation is in the standard .ics format, you can download the .ics file and upload it to Google Calendar.
By default, invitation replies are turned off in Google Calendar. You can turn them on by editing your calendar settings.Return to the Top
You can setup appointment times on your calendar for other Southwestern folks to select a time. How to do this may be found at:Return to the Top